How to Plan a Gala That Truly Glitters: A Guide to Creating Unforgettable Evenings

A sparking ballroom with chandeliers and plush carpet sits empty, before a gala.

Planning a banquet, charity auction, or nonprofit event is no small feat.  Between fundraising goals, guest lists, sponsorships, and creating an evening that’s both elegant and engaging—it’s easy to get lost in the logistics. While there is no “one and only guide” on how to plan a gala, we’ve helped elevate events of all sizes with interactive stations that inspire connection, creativity, and joy.

And here’s the crystal clear, sparkling truth: a successful gala isn’t just well-run—it’s deeply felt. It’s an experience. A memory-maker. A shimmering night your guests will talk about long after the last toast.

How? Fret not. In this post, we’re sharing six powerful, manageable things we’ve learned about planning a gala that doesn’t just impress—but glows.

1. Start with the feeling.

Before choosing your venue or finalizing the menu, ask: How do we want our guests to feel?

Inspired?

Celebrated?

Connected to a cause?

Design everything from that emotional foundation. When the experience matches the mission, your event becomes magnetic.

2. Choose a venue that speaks your story.

Whether it’s a grand ballroom or a rooftop garden, your venue should echo your theme, accommodate your crowd comfortably, and offer flow. Flow matters—guests should move naturally from cocktails to dinner to dancing (or to a “make and take” favor station by Laine Too).

3. Create moments of interactive magic.

This is where Laine Too truly shines.

Interactive stations invite guests to participate, not just observe. Imagine:

 

These touchpoints break the ice, spark conversations, and give your guests something tangible to remember—and share.

4. Think beyond the photo op!

Yes, step-and-repeats are lovely—but what if your photo moment also told your story? Consider branded backdrops with your mission woven in, or interactive installations that encourage guests to contribute thoughts, artwork, or donations in real time.

Laine Too often partners with clients to craft custom setups that are both visually stunning and emotionally meaningful.

5. Partner with vendors who get it.

You want collaborators who are not only professional and polished—but emotionally invested in your success. Look for vendors who bring creativity and reliability to the table.

At Laine Too, we’re honored to be that kind of partner—curious about your vision, committed to every detail, and focused on making your guests feel seen, celebrated, and inspired.

6. Send them home with a feeling—and a keepsake.

The best galas don’t end at the exit. When guests leave with a personalized item they helped create—a flower crown, a hand-labeled favor, a photo with flair—it becomes a conversation starter and a reminder of the night they felt truly special. Our long lasting glitter and airbrush temporary tattoos also make a great “interactive gift.”

Laine Too’s keepsake stations are designed for just that: a beautiful blend of interactivity and memory-making. Whether it’s a hand-painted item, engraved branded memento, or personal adornment each piece is crafted with heart, sparkle, and intention.

Final Thoughts: Sparkle with Purpose

Planning a gala that glitters is about more than glam. It’s about meaningful moments. When every detail reflects your mission and invites connection, you create an evening where generosity flows—and memories last.

At Laine Too, we believe the most unforgettable events are the ones that feel personal, polished, and joyfully interactive. If you’re planning a gala and want to add that shimmering something, we’d love to help you bring it to life.

Begin the conversation with our Gala Planning Team through the chat icon in the lower right corner, through our Contact Page, or by calling the party line at 312-600-8288.